5 Packing Secrets from the Office Moving Experts

Many people think of themselves as packing experts, having moved their home several times in their lives. And while office moving has its own peculiar problems and issues, it is still ultimately very similar to moving a home, just on a larger scale.  So, you can take some of those expert home moving tips and bring them into the realm of office moving. 

Here are 5 packing tips to make your office move easier:

  1. Don’t overpack with heavy items — When you’re packing heavy materials (like reference books or equipment), don’t pack a lot of them into giant boxes. These are almost impossible to move. Even if you’re hiring movers, the sheer weight may break the boxes and once they’re delivered you may have to shift the boxes around to unpack them. Instead, pack heavy office items into smaller boxes. Less is more!
  2. Keep items together — If you’re helping Jane from Accounting pack up her office supplies, be sure to put all items in the same box. You don’t want to mix boxes across departments (or even co-workers) because then it becomes problematic to unpack. Making sure everyone gets their materials when you unpack saves time and frustration.
  3. Tape is your friend — When you’re packing up items that go together (like computers and the cords or cables that go with them), tape the cables to the computer. That way, if it gets unboxed, you know for a fact that those items go together and it’s easier to set up your equipment later.
  4. Label it — Make sure that you clearly label every single box. If an employee boxes up his or her own office, be sure their name is clearly labeled on the boxes. Once they have boxed everything, they should also label how many boxes they have. For instance, if Jane in Accounting has seven boxes, label each one “Jane’s Supplies – Accounting 1 of 7” and so on. The number of boxes helps you make sure that you have all of them when you get delivery because you can put them in her office and count quickly to see if something is missing.
  5. Double box it — For fragile items, such as electronics and computers, don’t be afraid to double box them. Place the item inside a packing box with bubble wrap or “popcorn” stuffing that can cushion it. But then, take that box and place it inside a second, larger box with more protective cushioning. This way, the breakable items are doubly protected. Make sure you label these as electronics and fragile while you’re at it.

If you are getting ready to move your office, then there is no need to panic. Use your moving experts on staff and these packing secrets to make the process a smooth one. 

If you liked this post you will probably enjoy:  6 Tips for a smoother office move

Crescent Moving & Storage has been in business for over 40 years providing reliable, timely and safe moving services for businesses and homeowners in the Vancouver area. Find out why so many trust Crescent Moving to care for their most valuable assets. Contact us for a  FREE , no-obligation  Office Moving Quote

 

 

Moving Offices? How to talk to your Employees (Plus Other Pro Tips to Ensure A Smooth Office Relocation )

You’ve heard before that communication is key to any lasting relationship. This is also true when it comes to creating a cooperative and stable environment in at work. The following blog outlines the best practices for informing your employees about moving offices.

One of the most disruptive activities for your staff will be to move your business to a new office. In order to make this move a smooth one, it’s necessary to effectively communicate the details  with your employees in a way that will alleviate their concerns and get them all on the same page. 

Talk to Employees About Moving Offices

Here’s how you create an effective moving strategy with your staff:

  1. Inform employees of the move as soon as possible

You don’t want your employees finding out about moving through office gossip. Instead, you need to let them know as much as possible about the move as soon as you can. 

If you wait until the “watercooler talk” starts, rumors and misinformation can start. (You certainly don’t want this move to make people worry about their jobs or their place within the company.)

2. Tell employees as much as possible

The first thing to communicate is where you’re relocating. Use this opportunity to motivate your staff. Help them see the move as an opportunity for a new beginning for the company. 

Provide employees with a timeline for the move. Don’t just tell them the date of the move. Include all of the “stops” along the way including the different activities that will have to be checked off before the move can occur. If you give a detailed roadmap for this journey, you’ll ensure everyone feels better about the move when it happens.3

3. Involve staff as much as possible before moving day

As part of your communication with staff, include them on the team that has to be assembled to complete the move. Each department should have at least one representative on the team so everyone can be properly informed and have equitable input on how the move should be conducted. 

This group will also be responsible for communicating news of the move back to their department members. For this team, include your administrative staff, human resources, IT, bookkeeping, and maintenance workers so you get complete buy-in from everyone.

4 .Celebrate

From the beginning, inform your staff you’ll be celebrating this move as the next step in the company’s growth. Once the move is complete, throw an “office-warming” party for all of your employees to become familiar with the new location and to make everyone more comfortable in the new surroundings.

Many people will tell you that moving is one of their least favorite experiences. But by communicating your plans early on to your employees and being completely transparent about the move, you can ensure your office relocation goes smoothly for everyone involved.

Office Moving and Corporate Relocation Professionals

Crescent Moving & Storage has been in business for over 40 years offering semi to full-service corporate relocation packages for single and multi-office businesses within Surrey, Vancouver, the Fraser Valley and the Lower Mainland.

We offer a full range of moving packages including full service, DIY or a mix of both. We work to make your move as easy for you as possible with sensitive time scheduling and flexible short and long term secure storage. Contact us for a free, no obligation moving estimate!