Tips for Moving into a New House Quickly

It’s often hard to plan for the curveball’s that life is going to throw at you. But if you find yourself having to move homes, doing so on a moment’s notice can be a daunting task.  (Especially if you are moving during the holiday season  check out our latest blog  on holiday moving tips here)

Generally, these rapid moves take two forms. First, some unforeseen situation has arisen like a family or work emergency that requires you to move rapidly. The other, however, comes from just putting everything off until the last minute. This type of procrastination can only add to your moving headaches.

Regardless of which type, here’s how to do a quick move into a new home:

  1. Book your movers/moving van — The first thing you need to do is get a booking for your movers and van. If you’re moving on a moment’s notice, you may be in for some bad news. Many moving companies fill up weeks in advance.

 

If you can get one, you may end up paying an extra fee for the last-minute notice. If you can’t hire movers, then you’ll need to get your own van to handle the move yourself. Don’t worry about pricing and finding the best deal. At this point, you’ll be lucky if you can get a van booking.

 

  1. Separate the essentials — Decide which items in your home are must haves that you will have to take with you separately. This will include medicines, toiletries, a change of clothes, and other essentials. Put these into a duffel bag or suitcase and keep them separate from the rest of your packed belongings.

 

  1. Go room-by-room — The next thing is to be as methodical as you possibly can. Go room-by-room and pack as you go. Here’s the important thing though: Don’t pack everything! Instead, clean out things as you go. Pack only what you need and put everything else into separate donate and trash piles. The less you actually have to pack up, the better.

 

  1. Don’t overthink the move — Now is not the best time to strategize. That opportunity has passed. Instead, simply pack things as you go. Make the quick judgement call to keep or donate something and, if you are keeping it, throw it into a box. If you have clothes mixed in with kitchen supplies, it will all sort out when you get to your new home. And don’t try to be neat about it. Throw clothes into boxes on the hangers or straight out of the drawers. If possible, throw some packing wrap around the drawers and take them whole with the clothes still inside. Just get the stuff packed as fast as possible.

 

  1. Get help — When your friend calls and asks to help with a move, you usually cringe at the idea. Now, it’s your turn to be that friend. Explain your situation and how you are in dire need of help. Bribe them any way that you can—free pizza or Chinese takeout is always a good bribe. But regardless of how you do it, get all hands-on deck to help pack boxes as well as load and unload the van.

If you are stuck moving at the drop of a hat, then the best advice we can give is not to panic. Doing that just leads to frustration and then you really won’t be able to work well. Take a deep breath, follow these steps, and get your belongings ready as quickly as possible for your move.

Tips For Moving During The Holidays

Moving from one house to another is stressful enough. But when you throw in trying to move during the holidays, it can be enough to make you break out in hives and run screaming at the sight of a moving box. Relax! It doesn’t have to be that way.

Preparing For A Move During the Holidays

If you have to move this holiday season, check out these tips to help you get better organized so that you can make this one a safe and sane move:

    • Use your time wisely — Many people already plan to take time off during the holidays. At this time of year, work may be slow, and the kids are out of school, so it’s natural to take a vacation day or two. Use this time  by spending it getting packed up and ready for the move. You may enjoy  our latest article on  17 tips on how to make your move more efficient 
    • Don’t decorate — One of the worst things you can do when your are moving during the holiday season is try to decorate. Sure, most folks like to have some wreaths up or the tree decorated. But not only do you have to use that energy to put it up, you also will have to turn right around and take it down quickly, pack it up, and then (possibly) put it back up at your new house. If you do want a few decorations, make it something simple like a wreath or a small, pre-decorated tree.
    • Don’t cancel traditions — If you have certain family holiday traditions, you can still enjoy them. Just be sure to plan accordingly. If you do a family movie night with It’s a Wonderful Life, then don’t pack up the DVDs until afterwards. If you like to go out visiting neighborhood Christmas Lights, be sure you have all of your coffee mugs unpacked so you can have hot chocolate when you get back. Some, however, may need an adjustment. For instance, if you plan a holiday party, you might have to relocate it to a family member’s home (or even consider renting a location).
    • Leave the unpacking for the New Year — Once you get moved in, don’t feel like you have to unpack everything instantly. Get the essentials unpacked but leave the rest for the New Year. It will all keep until then and you can still enjoy your family time.
    • Book your movers and van early — If you’re hiring movers or just renting your own moving van, be sure to book these early. Many moving companies work reduced schedules so their employees can spend the holidays with their families. The few appointment slots they have will fill up quickly.
    • Pick a staging center — Find an out of the way area, such as your garage or an unused bedroom, to serve as the centre point of the move. Bring all of the boxes you can into there and box things up as you go. Try to keep most of the “clutter” in this area while you keep the rest of the house open and as clutter-free as possible.
    • Budget accordingly — Moving isn’t cheap. House down payments or apartment deposits can eat into your budget. If you are moving during the holidays, then you may have to cut back on holiday gifts or other extravagant spending. If this bums you out, consider making it up to everyone by sending them Christmas in July gifts once you have finished your move.

Don’t let a holiday time move ruin your festivities. By planning and budgeting accordingly, you can still make time to move your family while also having a happy holiday.

 

Tips for Moving Confidential & Sensitive Office Records

If you’re planning on moving your office, then you know you have a lot of materials that must be packed and transported—everything from the furniture to the computers to the files. 

And this task can be gigantic, requiring the work of dozens of people even before the movers arrive. Planning is essential and you need to have all hands on deck to do their part to make sure the move is successful. 

But if your business involves confidential work, such as insurance or medical records, you have to take an extra layer of precaution to ensure the move is a smooth one. 

Tips for Moving Confidential Office Records

Here’s what you need moving an office with sensitive and confidential records:

 

  • Find a company you trust 

(Read our 6 tips on how to find a moving company you can trust)

One of the first steps you need with any move, regardless of what you’re transporting, is to find a moving company that you trust. 

A few things you need to look for include reviews and credentials. Be sure to read through all the reviews carefully, paying special attention to any of those left by businesses. If the business doing the review is identified, you may even want to contact them if you have any other follow-up questions. 

Additionally, you’ll want to verify a potential moving company’s credentials including that they are insured, bonded, and licensed in their field. This will show you which companies are legitimate and which ones are a fly-by-night enterprise of a couple guys with a moving van.

 

  • Keep it simple

 

Keep everything with the move as simple as possible. Assign one person to be responsible for sensitive or confidential material. You may have teams working on moving all the equipment and other items from the office, but this is something that should be assigned to one person who can be trusted to get the job done. If you have a multitude of people assigned, you increase the chances records will get misplaced and mishandled. 

 

  • Keep accurate records

 

As you box up confidential files, create a detailed spreadsheet of what files are found in each box. After all the files are boxed, print the list and take it with you to the new location. Then unbox the materials and check off each file to make sure they are all present and accounted for. You definitely don’t want to move, put your files away, and then find out that files are missing months down the line.

 

  • Do it yourself

 

If you’re worried about finding someone you can trust to move confidential files, you may wish to consider taking care of it yourself. Sure, you can hire movers for all the other equipment. But the confidential files can be moved by individuals in-house so outsiders don’t have access to the confidential records.

Follow These Steps for a Smooth Move

Moving confidential and sensitive records can be a logistical (and legal) problem for big companies. If just one file becomes lost or gets leaked, it can end a company’s reputation as someone who can’t be trusted. That’s why it’s important to ensure you follow these steps to keep your records safe.

6 Tips for Finding a Mover You Can Trust

So how do you find a mover that you can really trust?

Moving is stressful enough with all the packing and details you have to take care of, not to mention the unpacking and settling after moving in. But that stress will compound if you end up with untrustworthy or disreputable movers. You’re entrusting your home (both old and new) with these individuals as well as the safety of your personal belongings and cherished keepsakes. 

Moving Tips

Here are steps you can take before booking your big move:

Talk to People 

The first thing you want to do is your research. This may sound like a school assignment, but it’s really an important job before choosing a mover. Obviously, the easiest way to do this is to ask friends, family, and neighbors who they would recommend. If you’re moving into a new apartment, you might even want to ask the landlord or the building manager for a recommendation. (After all, they see a lot more people who are moving in and out!)

Expand Your Research 

Expand your search to the Internet looking at Yelp and Google Reviews to see what people are saying about the company. With negative reviews, see what the comments are to determine if they are legitimate concerns or just minor grumbles that have been blown out of proportion by the reviewer. Also, look to see how long the company has been in business. If they’re an older company, chances are they must have been doing something right this whole time to keep business coming in. Finally, check with your local Better Business Bureau to see if the company is legitimate.

Find Out Who You Are Hiring 

You want to know exactly who it is you are hiring. Some businesses claim to be moving companies when they are, in fact, moving brokers. What’s’ the difference? A moving company is the group responsible for loading, transporting, and unloading your belongings. A broker simply takes the booking and then outsources the moving to another group. Not only will you pay more than hiring directly (because you’ll have to pay the broker’s fees), but you’ll also be stuck with whichever movers they choose to hire.

Trust but Verify 

Make sure your movers are licensed, bonded, and insured. This shows that not only are they not a fly-by-night organization, but they also have the insurance backing if something does happen and your belongings are lost or broken.

Pay Them a Visit 

Don’t just trust the company based on their website and a phone call. Instead, get out and pay them a visit to see what their facilities look like. A trustworthy company has a professional business establishment that shows they take their work seriously.

Get a Written Estimate 

Trust doesn’t just come in the form of knowing that the movers will treat your goods safely. It also involves knowing you won’t get scammed when it comes to pay the bill. Get a detailed estimate up front so you know exactly how your bill will be calculated. If the movers won’t provide you with a breakdown but just a final number, then find another mover.

Great Movers Make the Whole Process Easier

Once you choose your movers, a weight will lift off your shoulders. Sure, there’s still the moving to do. But now you know that you have someone you can trust backing you up. Great movers will help with tips and tricks to make the whole process easier.

Whether you are moving an estate, home, townhouse or condo, it is  important to choose the right moving company and plan your move accordingly. Crescent Moving and Storage has been Surrey’s most trusted local moving company for over forty years and we can help you make your move a painless one.

Local Moving Company Offers 17 Tips For the Most Efficient Moving Day EVER

Crescent Moving and Storage, Surrey’s most trusted local moving company, knows that if  you are planning a move  – perhaps to a  new neighborhood, complex, or house, there are 17 Efficient Moving Tips to make this move a smooth one. No one (or at least no one we’ve met) really likes moving—it’s stressful, messy, and tiring. But it doesn’t have to be a horrible experience. Let’s take a look at exactly what you need to know to make this an easy transition.

Local Moving Company Tips for Efficient Move

How much time do you need to prep for your move?

A move—even a local one—is not something you want to try to plan overnight. As a rule of thumb, two months (or about eight weeks) are necessary to get your move planned and worked out.

The goal here is to have a game plan so that you don’t feel rushed or put out by the process. If this starts to happen, you’re going to end up making mistakes that could cost you time, money, and your sanity.

Our local moving company breaks down what you should do leading up to your moving day 

Weeks 1 and 2 – Create A Game Plan

The first couple of weeks are all about creating a game plan and getting things set up for the move. During this time, you should do the following:

  1. Research a local moving company that has a reputation for doing quality work. You definitely want a company that is licensed and bonded and has good reviews on sites such as Yelp. Once you’ve narrowed it down, you can book your mover and talk to them about exactly what you’ll need when the big day arrives.
  2. Inventory your belongings. Do a room-by-room walkthrough of your house starting with the storage areas such as the garage and attic. Make a list of all the major things that will be moved such as your furniture and appliances and also get a mental idea of what smaller items need to be boxed.
  1. Plan your new home. Create a floor plan/lay-out of your new home and map where you want all of your major items to go. This way, you can clearly label the boxes and inform the movers where you want to set things up. It’s terrible when you get your sofa or bed set up in one spot and then decide you want it moved after the movers have gone. Now’s the time to figure out where you want things. Additionally, if you need to do any painting or repair work, now is the time to either do it yourself or hire a local contractor to do it.
  2. Start a paperwork packet. One key tip from our local moving company, is you want to keep all of your paperwork together for the move including this checklist, receipts, estimates, and contracts. Keep this in one location and be sure not to pack it so you don’t have to go looking for it in random boxes.

Weeks 3 and 4 – Pick Up The Pace

At this point, you should start picking things up into high gear. For these two weeks, you should:

  1. Choose a storage facility. Some of your belongings may not be going into your new location. If you’re a senior citizen, you might be downsizing to a smaller, more manageable home. This means you either have to clean out your belongings or put some of the things into storage. Our local moving company offers flexible short term and long term storage solutions.
  2. Declutter the rest of the house. Besides putting things into storage, you should also start throwing out things you no longer want or need. One of the best things you can do is to sort things into three different groups—those you want to keep, those you want to donate, and those you want to trash.
  • The City of Surrey allows households who are moving or simply just decluttering  4 “Large Item Pick Ups” per year. This is a great – free resource to use when getting ready for your move.
  • There are several Recycling Centres in Surrey where you can bring unwanted electronics and plastic items – check out the City of Surrey Website for more details.
  1. Declutter the pantry and fridge. Another area you can declutter is in the kitchen. Now is the time to start using all of the food you have purchased over the past few months. Food is something you really don’t want to pack up and try to move and it’s also not something you want to just to throw out. So, if you have lots of stuff stored away in the freezer, this would be the perfect time to use as much of it as possible.

Weeks 5 and 6-  Get Ready!

Now, you really need to start picking up the pace and get things ready for moving day. Our local Moving Company suggests that now you should:

  1. Get your boxes, tape, and markers. Start boxing up your smaller belongings. Remember, it’s easier to carry a lot of smaller boxes than it is to carry one really heavy box. Don’t overpack items. Make sure you label each box as you go. A good format is “Kitchen Box 1 of ____.” When you get done, write in the final number of boxes on the blank part of the label. This way, you can do a quick box count and make sure you got all of your boxes delivered and moved to the right location.
  2. Switch over your utilities. Call your local power and water services as well as things like your cable TV, phone, and internet providers to switch these services. They should be able to cut the service off when you need it and have it set up and waiting for you when you move in.
  3. Have a yard sale. Before you donate those items, you might want to see if you can sell them in a yard sale. Just be sure you take anything that doesn’t sell and toss it or donate it so you don’t have to pack it all up.

Week 7 – Finishing Touches

A lot of what goes on this week while you’re preparing to move is putting together the finishing touches. This should include:

  1. Keep packing. You didn’t think it would all be done in two weeks did you? You can now start packing up some of the items that you’ve held off on because you thought you might need it before the move.
  2. Put together a travel kit. This will include those things that you absolutely don’t want to pack in boxes for the movers. It should include things you will need immediately like cups, plates, and utensils plus medicine, toiletries, and first aid items. You should also pack clothes for a few days while you unpack as well as some favorite toys for your little ones. You may want to read our post “A Parents Essential Guide to Moving Day
  3. Change your address. Visit the post office and fill out a change of address form so that you don’t have any problems getting your mail.

Week 8 – Last Minute Stuff

Now we come to the week of the move. As you get closer and closer, you should:

  1. Make sure to pick up some cash. You’re going to need it to tip the movers plus you may need to pick up some food quick for you and your crew. (Pizza and moving go well together.)
  2. Have one person at each location. If you’re single, get someone you trust to stay at your old home to help direct the movers up until the last item is loaded. But you also need someone at the new house to help direct things there. The key to success is divide and conquer.
  3. Do one last sweep of the old house. Go through all of the nooks and crannies of your old house or apartment and make sure that you have everything moved.
  4. Check off your items with your inventory list. Now your inventory will come in handy. Make sure to check off items as they’re brought in so you know you have everything.

Wrapping it Up

Whether you are moving an estate, home, townhouse or condo, it is  important to choose the right local moving company and plan your move accordingly. From students looking to move out on their own for the first time to seniors looking to downsize to a smaller home, Crescent Moving and Storage has been Surrey’s most trusted local moving company for over forty years and we can help you make your move a painless one.

Local Movers Tips & Timeline for a Low Stress Move

If you’re getting ready to move to another address in the same city, then you may be stressing out about all of the things you HAVE to do. But there’s really no need to panic. Our local movers have put together a handy list of tips to help you with you move.

There are several things you can do as you prepare that will ensure your move comes off smooth and without a hitch. Let’s take a look at some of these items including the best timeline for your local move.

Local Moving Company

Give Yourself Two Months

A smooth move – even if it’s just a local move – takes about eight weeks to prepare for. This means that you need to plan accordingly.

  • Week 1 — Book your local movers early on so that you can have them locked in.
  • Week 2 — Start clearing out your home of unwanted and unnecessary items. Create a three-pile system: Items to Keep, Items to Donate, and Items to Throw Away. If you live in Surrey – there are several resources you can utilize for to help make moving and purging easier:
    • The City of Surrey allows households who are moving or simply just decluttering  4 “Large Item Pick Ups” per year. This is a great – free resource to use when getting ready for your move.
    • There are several Recycling Centres in Surrey where you can bring unwanted electronics and plastic items – check out the City of Surrey Website for more details.
  • Week 3 — Do an inventory of everything that you have kept and plan to move. You can even get an app for your smartphone that will help you coordinate this. You want to make sure that everything you pack actually arrives to your home.
  • Week 4 — If you haven’t already started, now’s the time to get the boxes that you need for your move.
  • Week 5 — Contact your local utility and service providers (like Internet) and let them know when you will need these services switched over to your new address. Now is also the time to start packing nonessential items that you won’t need in the next month.
  • Week 6 — Continue packing your belongings but also make sure you have a file folder set aside for important documents.
  • Week 7 — Get your car serviced. There’s nothing worse than trying to move to a new home and finding that you’ve got a flat tire or your car ends up overheating. Also, contact your bank, your doctor, and any other major institutions (such as your school or your child’s school) to alert them to your new address.
  • Week 8 — Finish packing, await for your local movers to arrive and then MOVE!

 

Tips and Tricks to De-Stress Your Local Move

    1. First thing, determine if you’ll be packing yourself or having movers pack and move your belongings. Talk with reputable movers in your area that have been in business for many years and have great reviews. It’s not always as much as you think and movers can help you with just the move or the whole packing and move. If you decide to have friends and family to help, at least you’ll know what their help means financially and if having items accidently scratched or packed incorrectly is worth it.
    2. Most people move on Saturday so they don’t have to take time off from work. If you can, try to schedule for a Tuesday or Wednesday move. The moving company may offer you a discounted rate because it’s not peak time.
    3. Garage sales are a great way to help clear out your unwanted stuff before a move. Take everything outside to be sold. If it isn’t gone by the end of the day, call up your local charity and see if they can come pick up the items as a donation.
    4. In week 6, we mentioned compiling a folder for documents. This should have everything you need for the move itself as well as documents that you absolutely must have yourself. (These can include Social Security cards, birth certificates, and the like.)
    5. Around two weeks before your move date, stop buying groceries or at least significantly cut back on what you buy. This will mean less stuff for you to have to move. Now is the time to use all those frozen meals or pantry items that you’ve been stockpiling in the kitchen.

Moving locally does not have to be stressful. With these tips, tricks, and timeline, you can get your household ready for a local move in as little as 8 weeks.

If you are planning on moving locally – Crescent Moving and Storage has been serving Surrey, Delta White Rock and Crescent Beach for over 40 years. Call Us today or book your FREE moving estimate online.

 

5 Packing Secrets from the Office Moving Experts

Many people think of themselves as packing experts, having moved their home several times in their lives. And while office moving has its own peculiar problems and issues, it is still ultimately very similar to moving a home, just on a larger scale.  So, you can take some of those expert home moving tips and bring them into the realm of office moving. 

Here are 5 packing tips to make your office move easier:

  1. Don’t overpack with heavy items — When you’re packing heavy materials (like reference books or equipment), don’t pack a lot of them into giant boxes. These are almost impossible to move. Even if you’re hiring movers, the sheer weight may break the boxes and once they’re delivered you may have to shift the boxes around to unpack them. Instead, pack heavy office items into smaller boxes. Less is more!
  2. Keep items together — If you’re helping Jane from Accounting pack up her office supplies, be sure to put all items in the same box. You don’t want to mix boxes across departments (or even co-workers) because then it becomes problematic to unpack. Making sure everyone gets their materials when you unpack saves time and frustration.
  3. Tape is your friend — When you’re packing up items that go together (like computers and the cords or cables that go with them), tape the cables to the computer. That way, if it gets unboxed, you know for a fact that those items go together and it’s easier to set up your equipment later.
  4. Label it — Make sure that you clearly label every single box. If an employee boxes up his or her own office, be sure their name is clearly labeled on the boxes. Once they have boxed everything, they should also label how many boxes they have. For instance, if Jane in Accounting has seven boxes, label each one “Jane’s Supplies – Accounting 1 of 7” and so on. The number of boxes helps you make sure that you have all of them when you get delivery because you can put them in her office and count quickly to see if something is missing.
  5. Double box it — For fragile items, such as electronics and computers, don’t be afraid to double box them. Place the item inside a packing box with bubble wrap or “popcorn” stuffing that can cushion it. But then, take that box and place it inside a second, larger box with more protective cushioning. This way, the breakable items are doubly protected. Make sure you label these as electronics and fragile while you’re at it.

If you are getting ready to move your office, then there is no need to panic. Use your moving experts on staff and these packing secrets to make the process a smooth one. 

If you liked this post you will probably enjoy:  6 Tips for a smoother office move

Crescent Moving & Storage has been in business for over 40 years providing reliable, timely and safe moving services for businesses and homeowners in the Vancouver area. Find out why so many trust Crescent Moving to care for their most valuable assets. Contact us for a  FREE , no-obligation  Office Moving Quote

 

 

Moving Offices? How to talk to your Employees (Plus Other Pro Tips to Ensure A Smooth Office Relocation )

You’ve heard before that communication is key to any lasting relationship. This is also true when it comes to creating a cooperative and stable environment in at work. The following blog outlines the best practices for informing your employees about moving offices.

One of the most disruptive activities for your staff will be to move your business to a new office. In order to make this move a smooth one, it’s necessary to effectively communicate the details  with your employees in a way that will alleviate their concerns and get them all on the same page. 

Talk to Employees About Moving Offices

Here’s how you create an effective moving strategy with your staff:

  1. Inform employees of the move as soon as possible

You don’t want your employees finding out about moving through office gossip. Instead, you need to let them know as much as possible about the move as soon as you can. 

If you wait until the “watercooler talk” starts, rumors and misinformation can start. (You certainly don’t want this move to make people worry about their jobs or their place within the company.)

2. Tell employees as much as possible

The first thing to communicate is where you’re relocating. Use this opportunity to motivate your staff. Help them see the move as an opportunity for a new beginning for the company. 

Provide employees with a timeline for the move. Don’t just tell them the date of the move. Include all of the “stops” along the way including the different activities that will have to be checked off before the move can occur. If you give a detailed roadmap for this journey, you’ll ensure everyone feels better about the move when it happens.3

3. Involve staff as much as possible before moving day

As part of your communication with staff, include them on the team that has to be assembled to complete the move. Each department should have at least one representative on the team so everyone can be properly informed and have equitable input on how the move should be conducted. 

This group will also be responsible for communicating news of the move back to their department members. For this team, include your administrative staff, human resources, IT, bookkeeping, and maintenance workers so you get complete buy-in from everyone.

4 .Celebrate

From the beginning, inform your staff you’ll be celebrating this move as the next step in the company’s growth. Once the move is complete, throw an “office-warming” party for all of your employees to become familiar with the new location and to make everyone more comfortable in the new surroundings.

Many people will tell you that moving is one of their least favorite experiences. But by communicating your plans early on to your employees and being completely transparent about the move, you can ensure your office relocation goes smoothly for everyone involved.

Office Moving and Corporate Relocation Professionals

Crescent Moving & Storage has been in business for over 40 years offering semi to full-service corporate relocation packages for single and multi-office businesses within Surrey, Vancouver, the Fraser Valley and the Lower Mainland.

We offer a full range of moving packages including full service, DIY or a mix of both. We work to make your move as easy for you as possible with sensitive time scheduling and flexible short and long term secure storage. Contact us for a free, no obligation moving estimate!

Office Relocation Guide

One of the biggest decisions you make for your business is where to locate your office. This is going to be your home-away-from-home for years, or at least until your business outgrows its space and you have to upgrade. 

Ideally, you won’t need to relocate your office for a long time, but once you’ve reached the limits of your current space, it’s important to take the leap of faith on a new location. 

If you thought finding a new home was difficult, then you need to prepare yourself for finding a new office. It has its own special obstacles that we will look at today.

office relocation guide

 

  • Find your new office space

First, you need to define exactly what type of space you need for your new location.  There’s no point in moving your office only to find that it doesn’t have everything you need. Start by creating a list of your must-have/non-negotiable items. You also need to find a real estate agent who has familiarity with the commercial needs of the area to ensure that you get the best location.

 

  • Create an office moving plan

Once you’ve settled on a new space, it’s important to create a plan and stick to it (as much as possible). Decide exactly who’ll be responsible for each point of the move. It’s essential you don’t try to handle this all yourself, instead delegate to department heads and others who can handle the moving duties for their specific divisions. 

 

  • Meet with your IT department

If you have your own server or other specific IT needs, you need to make special considerations with your IT department. Determine exactly how you’ll switch over the server so as to minimize the downtime for your company’s computer network. You’ll want to be sure to set up the phone lines and internet connections as soon as possible so that these can be up and running almost immediately.

 

  • Hire experienced movers

When you’re hiring your movers, make sure you don’t hire just anyone to move your office furniture and equipment. Check reviews for licensed and bonded movers who are familiar with the needs of breaking down, setting up your furniture and other equipment. The bottom line here is you don’t want a lot of down time and you certainly don’t need a lot of broken equipment. Check out our guide on 6 Tips for a Smoother Office Move for more tips.

 

  • Get Moving Insurance

One way to ensure your moving needs are met is with moving insurance. This ensures that if something does go wrong (and accidents can happen), then you’ll be compensated fully for such a claim.

Office Relocation Is Easier with a Little Planning Ahead

Once you pick your location and set a moving date, it’s important to create a detailed schedule of exactly when you need to finish everything to stay on track for the move. If you miss one of these deadlines or benchmarks, you need to adjust so that your move can still go as smoothly as possible.

We have been providing reliable, timely and safe office moving services for  in the Vancouver area for over 40 years. Find out why so many trust Crescent Moving & Storage to care for their most valuable assets. Contact one of our friendly customer service representatives for a free estimate.

 

6 Tips for a Smoother Office Move

If you’ve ever packed up your apartment or house, then you know it takes a lot of planning and strategy to get everything ready for the big day. This is especially true for an office move.

If you take too long for your move, then you’re not only paying for the move itself, but also for the lost work time to make the transition.

With that in mind, here are a few musts you should follow to get ready for the move:

1.   Make a plan way ahead of time.

This is not something you should do over a week or even a month. Most small businesses require a minimum of six months to plan. The more lead time you give yourself, the better chances you have of not running into issues.

2.   Talk to both your new and old landlords.

If there are other businesses in your building, many landlords require that you handle the move outside of business hours so you don’t disrupt the other tenants. Regardless, it’s important to establish a firm last day in your old building and a first day in your new one so there are no problems with either.

3.   Hire respected movers.

You need quality movers who are licensed and bonded so that you don’t have to worry about insurance if things get broken. Also, you’ll need to work closely with this team to determine your timeline for moving, which is the next BIG tip.

4.   Create a timeline.

It’s crucial to create a timeline along with a rundown of who is in charge of each step in the process. Have your department heads determine what specific needs they have. Delegate all the work to as many employees as possible so that no one person is responsible with the onus of work. Make sure you build in regular updates with your staff so that you can touch base, make sure everything is on track for the move, and adjust the schedule/work load as necessary because of any unforeseen circumstances.

5.   Give the employee’s some personal time.

Another thing to remember right before the big move is to let your employees have some personal time to pack up their desks and get what they need and to pack up their personal belongings for the move.

6.   Prioritize unpacking.

If you’re bringing your server and other IT essentials, then these need to be the first priority for setting up so that you don’t have any unnecessary down time for your computer systems. You should probably also set up the phone systems at this point and then move from there to lower priority unpacking.

Taking the time early on to plan and follow these tips will ensure your business move goes smoothly. You should be up and running in your new business quickly! If you enjoyed this post, you might also like: How to Plan for An Office Move

We have been providing reliable, timely and safe moving services for businesses and homeowners in the Vancouver area for over 40 years. Find out why so many trust Crescent Moving & Storage to care for their most valuable assets. Contact one of our friendly customer service representatives for a free estimate.