If you’ve ever packed up your apartment or house, then you know it takes a lot of planning and strategy to get everything ready for the big day. This is especially true for an office move.
If you take too long for your move, then you’re not only paying for the move itself, but also for the lost work time to make the transition.
With that in mind, here are a few musts you should follow to get ready for the move:
1. Make a plan way ahead of time.
This is not something you should do over a week or even a month. Most small businesses require a minimum of six months to plan. The more lead time you give yourself, the better chances you have of not running into issues.
2. Talk to both your new and old landlords.
If there are other businesses in your building, many landlords require that you handle the move outside of business hours so you don’t disrupt the other tenants. Regardless, it’s important to establish a firm last day in your old building and a first day in your new one so there are no problems with either.
3. Hire respected movers.
You need quality movers who are licensed and bonded so that you don’t have to worry about insurance if things get broken. Also, you’ll need to work closely with this team to determine your timeline for moving, which is the next BIG tip.
4. Create a timeline.
It’s crucial to create a timeline along with a rundown of who is in charge of each step in the process. Have your department heads determine what specific needs they have. Delegate all the work to as many employees as possible so that no one person is responsible with the onus of work. Make sure you build in regular updates with your staff so that you can touch base, make sure everything is on track for the move, and adjust the schedule/work load as necessary because of any unforeseen circumstances.
5. Give the employee’s some personal time.
Another thing to remember right before the big move is to let your employees have some personal time to pack up their desks and get what they need and to pack up their personal belongings for the move.
6. Prioritize unpacking.
If you’re bringing your server and other IT essentials, then these need to be the first priority for setting up so that you don’t have any unnecessary down time for your computer systems. You should probably also set up the phone systems at this point and then move from there to lower priority unpacking.
Taking the time early on to plan and follow these tips will ensure your business move goes smoothly. You should be up and running in your new business quickly! If you enjoyed this post, you might also like: How to Plan for An Office Move
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